Managing your business’s appointments is surprisingly one of the most time-consuming parts of running a business. It’s not just about keeping your staff’s calendar up to date or allowing your clients to book online. It’s about making sure that everything is organized so that you are never double booked.
Constantly staying on top of your schedule is one of the biggest challenges for entrepreneurs. If you are consistently generating leads that means you are always scheduling meetings with countless clients. You also need to coordinate with your own team members. It can quickly get overwhelming if you don’t have the right tools at your disposal. And by that we mean a proper calendar booking software.
Appointment scheduling software are web-based tools that mostly function as calendars with scheduling capabilities. They are used by business owners and other professionals to schedule meetings and keep up with their appointments while also allowing clients to choose a time and date that’s suitable for them. Users are able to collaborate on a single calendar so they could find a schedule that is convenient for everyone.
With a proper online appointment scheduling software, you can book all your appointments with ease. Never miss another appointment.
The only challenge is choosing the right software for your business. But thankfully, we got you covered. Here we have compiled some of the best calendar booking software out there, so you could focus on the meeting and not the scheduling.
What Should You Look for in an Online Appointment Scheduling Software?
Appointment scheduling software are designed to help clients book, reschedule, and cancel appointments through a web interface. If they want to make an appointment, they can go on any platform where your booking software is supported—such as your Facebook page or website—and then choose a date and time that’s right for them.
The greatest benefit of having a good online appointment scheduling software is that it eliminates the unnecessary back-and-forth that normally happens when multiple parties try to set up a meeting.
You can use a calendar app to access your schedule anytime, anywhere. Most of these tools are available on mobile and desktop devices. This also allows you to book appointments faster so you can focus on more important things like running your business.
There are many calendar tools out there with helpful integrations with other apps so you can enjoy additional features like email or video conferencing.
You may feel confused over the number of available options out there, but there are certain qualities you should look out for when choosing a calendar booking software. For starters, it needs to be flexible enough to accommodate your organization’s unique needs. A good calendar software is highly customizable, especially in terms of how bookings work. It should allow your clients to choose from a menu of services or choose their preferred location for their appointment—it depends on your services.
Your calendar app should have calendar syncing. This is something most calendar apps offer. Being able to sync your calendar with your appointment scheduling app is a must. You’ll be able to keep your calendar organized if you can see all your upcoming appointments along with holidays and other commitments. Your appointment scheduling app can even use your calendar to cross-reference your availability.
Payment processing is another common but much-needed feature. This allows you to collect fees before the meeting even starts. With this type of integration, you can collect payment at the time of booking. Even if the client doesn’t show up to the scheduled meeting, your business isn’t at a loss.
Finally, your appointment scheduling software should have multiple points of access. Once you’ve set up an appointment scheduling service, your clients should be able to access it. All of the best apps provide multiple options to make it as easy for your clients as possible. You may be able to embed some code into your website to display the appointment scheduler, or have a custom URL where all your booking tools are in one place.
Whether you are a marketer, a business owner, a consultant, a recruiter, or a PR professional, a calendar booking software will prove to be a lifesaver. Here are some of our recommendations.
If you need a calendar app that will keep you organized, why not go for the best option out there? Kennected Calendar is the number one software when it comes to scheduling appointments.
Designed to help you manage your schedule all from one place, Kennected Calendar simplifies the booking process so you can sell more and chase less. This software provides simple and easy to use appointment setting.
Kennected Calendar is a smart calendar app that seamlessly syncs up with Google Calendar so you are never double booked again. It has popular integrations including some of your favorite CRMs and online meeting platforms.
With this software, you are able to access your calendar and check your schedule from anywhere. Your calendar will be stored in Kennected’s cloud servers. You can simply log in using your phone or desktop to easily access your schedule.
Kennected Calendar also lets you set boundaries and time blocks so you can have full control over your schedule. You can even sync with different time zones so you and your clients are always on the same page no matter where they are.
The best part is that you can get started for free with no credit card required, just use your email to sign up. Start booking meetings on autopilot today using Kennected Calendar.
Picktime is one of the best free appointment scheduling apps alongside Kennected Calendar. This is a great booking app if you are in need of a quick—and free—scheduling solution. It has one of the most generous free plans around, so you can’t really go wrong with Picktime. It offers unlimited appointments, two locations, and up to three team members. It even has a few useful integrations.
Picktime’s sidebar menu lets you access your full schedule of booked appointments, classes, and resources. If you want to customize your booking questions, scheduling rules, and booking page, just select Online Booking. That said, Picktime’s booking page isn’t highly customizable.
What it does have is a fast setup speed that will get your booking page up and running in just a few minutes. Your clients will be able to book from almost anywhere thanks to its built-in widgets for Google Maps, Facebook, and other website builders.
Picktime’s supported calendars include Google Calendar, Microsoft Outlook, Microsoft Exchange, and iCloud. Its supported payment systems are Stripe and PayPal. If you want to upgrade to a paid plan, it has a package that starts at $9.99 per month.
Overall, this is a very simple, streamlined, and easy to use booking app.
Speaking of simple and easy to use, SimplyBook.me is another great option for those who are looking for an online appointment scheduling software. The setup process is easy and it lets you choose the color theme and background that you want for your booking page website. It’s perfect for branding.
SimplyBook.me also lets you specify how many service providers and services your business offers. But one of the qualities that make SimplyBook.me stand out from the crowd is its accessibility—particularly when it comes to languages. The booking pages offered by SimplyBook.me are available in 32 different languages.
In line with this, it supports more than two dozen payment processing services, so you can accommodate whatever works for your clients. These payment systems include: Asiapay, Blockchain, Braintree, PayPal, Skrill, Square, Stripe, Worldpay, and Zozo.
With SimplyBook.me, you also get to monitor reviews of your business, how many bookings have been cancelled, and even all the text message reminders that have been sent from your account. You can keep track of many different information from the SimplyBook.me dashboard.
SimplyBook.me’s supported calendars are Outlook and Google Calendar. You can use it for free but only up to 50 bookings per month and up to 5 providers. It also has paid plans that start at $8.25 a month. It provides additional monthly bookings and providers as well as a client app.
Calendly is the app for people who want to collaborate with multiple team members at once. With Calendly, you can invite others to pick a date and time that works for them by using a custom meeting link. Calendly also has a few unique features like the round-robin, collective, and one-on-one meetings.
Calendly has a free version that provides basic booking functions as well as a single calendar view. But you can find team solutions in the paid packages that range from $8 to $12 per month.
The powerful CRM platform known as HubSpot also has a full-featured calendar booking tool called HubSpot Meetings that is free to use for those who have a paid HubSpot plan. So if you already have that, you get a free calendar booking tool.
That said, HubSpot Meetings is a part of HubSpot’s bigger packages, so it’s not necessarily a dedicated calendar tool. It may be too robust for someone who is specifically looking for a calendar solution.
Appointlet is made for salespeople, but this calendar booking software can be used by anyone. It allows you to customize your booking pages before you send them. Appointlet also integrates with your email websites and email subscriber lists. Other integrations include Google Calendar, Leadpages, Unbounce, Office 365, Zapier, and Wishpond.
For business owners looking for a free calendar software to get started with, Appointlet is a good choice because it has a “free forever” option. But the paid version comes with unlimited bookings, Zoom coordination, and field customization. Appointlet’s paid packages start at $8 a month.
Dubsado is a scheduling tool that also provides project management, invoicing, and reporting. It is a highly functional platform that lets you collect booking fees, attach forms to meeting confirmations, and pad your meeting slots.
Dubsado has a free trial for the entire suit. But it also has a paid plan that costs $35 per month or $350 if paid annually.
As the name implies, you only need to schedule your meeting once with ScheduleOnce. Just like some of the best tools on this list, it eliminates the unnecessary back-and-forth that goes into scheduling meetings and booking appointments.
ScheduleOnce offers group meetings, one-on-one calls, and video conferences. You may also sync it across your email, your payment processor, and your website, so you always have an updated view no matter where you’re viewing your calendar from. It’s also one of the few appointment scheduling software that offers branding preferences.
ScheduleOnce has paid plans that start at $10 per month. But it also has a free plan that lets up to 25 users collaborate for free.
We’ve covered some impressive tools that can help you with your scheduling needs for free. But Acuity Scheduling is also worth mentioning even without a free plan. Acuity Scheduling is now a part of Squarespace and is an appointment scheduling app that offers plenty of customization options.
You can allow clients to pay in advance, choose recurring appointments, or submit an intake form. It also lets you offer coupons when they book an appointment with your business. Clients can reschedule or cancel their appointments if necessary. There’s even an option called “Make me look busy”, which does exactly that. It hides some of your available times to make it look more urgent for your clients.
Even with its impressive customization options, Acuity Scheduling remains easy to use. It supports PayPal, Square, and Stripe. Supported calendars include Google Calendar, Microsoft Exchange, iCloud, Office 365, and Outlook.com.
Despite being purely a paid option, Acuity Scheduling’s plans are not too expensive. The paid package starts at $14 per month for 1 staff member and location. You can try the paid packages for free for up to 7 days each.
Another option worth mentioning—despite only being free for 14 days—is vcita, which offers an entire suite of cloud-based tools for businesses. Two of these tools are specifically made for booking and managing appointments: these are Client Portal and Scheduling. It’s easy to use vcita, but customization is a bit more difficult. Important features include lead generation, billing and invoicing, and marketing campaign tools for SMS and email.
The appointment scheduling tool helps you keep track of all your customers and all their information, from cancellations to rescheduling.
vcita supports the following payment systems: PayPal, Square, and Stripe. The supported calendars are iCloud, Yahoo, Microsoft Outlook, and Google Calendar. As we mentioned, it has a 14-day free trial. The paid plan starts at $19 a month when billed annually, but this is for scheduling only—and for only one team member. The full-featured plans start at $45 per month when billed annually.
Here are some of the best online appointment scheduling software to help you connect with your clients more easily. Choose the one that suits your specific business needs and sign up for a free trial today.