Calendar Booking Software: Best Online Appointment Scheduler

For business owners, staying organized is one of the biggest challenges they face on a regular basis. They meet up with countless clients while also coordinating with their own staff. On top of that they have to keep looking for new prospects and leads. Unless you have a huge team behind you, this is nearly impossible to juggle.

Having extra time for friends and family? Forget about it. You need to fit those webinars, meetings, virtual client calls, and in-person events all into your schedule. With everything that you need to do, there’s a chance that you might miss some important appointments.

What you need is a proper calendar app that will help you book and schedule all your appointments. Here we are gonna go over some of the best appointment booking software out there so you can stay on top of your commitments.

What Are Calendar Software and What Are They For?

Appointment scheduling software are web-based tools that are mainly calendars with a scheduling function. They are designed to help entrepreneurs and other professionals schedule meetings and appointments. Users can collaborate in order to find a schedule that is convenient for everyone. These tools also allow users to avoid double-booking.

But probably the most convenient benefit of using a calendar tool is avoiding the unnecessary back-and-forth that normally happens when you try to coordinate with multiple parties about meeting times.

With a proper calendar booking software by your side, you can access your schedule anytime, anywhere—whether you are using a mobile device or a desktop computer. Book from anywhere and schedule appointments faster so you can focus on running your business.

Some of the tools that are available in the market right now can even integrate with other apps to provide additional functionalities like email or video conferencing apps. There are also those that let you collect fees before the meeting starts using payment processing apps.

These are time-saving apps that help you focus on the meeting rather than worrying about booking the appointment. Whether you are a marketer, a business owner, a consultant, a recruiter, or a PR professional—a calendar booking software will prove to be a lifesaver. Here are some of our recommendations.

Kennected Calendar

There are many calendar apps out there that can help keep your calendar organized, but why not go for the best option out there? Kennected Calendar is the number one software when it comes to scheduling appointments.

Kennected Calendar is designed to help you manage your schedule from one place, simplifying the appointment process and allowing you to sell more while chasing less. This software provides simple and easy to use appointment setting.

This smart calendar app seamlessly syncs up with Google Calendar so you are never double booked ever again. Kennected Calendar has popular integrations including some of your favorite CRMs and online meeting platforms.

You can access your calendar and check your schedule from anywhere thanks to Kennected Calendar’s cloud backup. Your calendar will be stored in Kennected’s cloud servers. Just log in using your mobile or desktop to access your schedule.

Set boundaries and time blocks to take full control of your schedule. You can even sync with different time zones so that everyone is on the same page no matter where they are.

You can get started for free with no credit card required. Just use your email to sign up. Start booking meetings on autopilot today using Kennected Calendar.


Calendly is for people who want to collaborate with multiple team members at once. This online booking system lets you invite others to pick a date and time by creating a custom meeting link.

It has a few unique features such as the round-robin, collective, and one-on-one meetings, but other than that it has many of the same features that you will find on the tools on this list.

Calendly has a free version that provides basic booking functions as well as a single calendar view. But you can find team solutions in the paid packages that range from $8 to $12 per month.

HubSpot Meetings

You may already know about HubSpot because of its powerful CRM platform. But HubSpot also has its own appointment-scheduling solution known as HubSpot Meetings. That said, it comes as a part of HubSpot’s bigger packages, so this may be too robust for those who are only looking to buy a calendar solution.

That said, HubSpot Meetings is the perfect choice for users who want all of their contact tools, lists, sales funnels, and email trackers all in one place. The full-featured calendar booking tool is free for those who have a paid HubSpot plan. The biggest advantage of HubSpot Meetings is HubSpot’s own CRM.


Acuity has the time blocking feature that makes scheduling a lot more convenient. It allows you to block out the times where you are available so that other users can select their availability based on these time slots.

Acuity also lets you accept payments via PayPal, Stripe, or Square. You can even accept tips and offer coupons. Overall, this is more of a sales-oriented calendar app. It is available starting $14 per month for only one calendar.

If you want accessibility, lets you book online meeting times in 32 languages. It also provides a seamless experience when it comes to payment processing because it integrates with various payment apps.

It also has pre-loaded default fields that allow you to choose your industry. So whether you are a consultant, a coach, or a gym owner, you can pick the role you want and find plenty of templates to work with. The downside is that it is a bit on the pricier end of the spectrum when it comes to online appointment schedulers. Its paid plan starts at $59 a month.


Although it is mostly made for salespeople, Appointlet can be used by anyone. This calendar booking software lets you customize your booking pages before you send them to your leads and prospects. Appointlet also integrates easily into your email subscriber lists and websites. It also has integrations with Google Calendar, Unbounce, Leadpages, Office 365, Zapier, and Wishpond—among others.

It has a “free forever” option that’s perfect for casual users, but marketers and entrepreneurs may want to invest in the paid version so they can get unlimited bookings, field customization, and Zoom coordination. The paid packages start at $8 a month.


Dubsado is a scheduling tool that also provides project management, invoicing, and reporting. It is a highly functional platform that lets you collect booking fees, attach forms to meeting confirmations, and pad your meeting slots.

Dubsado has a free trial for the entire suit. But it also has a paid plan that costs $35 per month or $350 if paid annually.



Doodle allows you to get on the same page with three or more people even if they are in another time zone. You can send a poll for the meeting attendees and they can answer with their availability. From there, you can choose the best time for the meeting to happen. Doodle makes it easy for everyone to synchronize their calendars. Doodle plans start at $6.95 a month but it also has free trials for all of them.


With ScheduleOnce, you only have to schedule your meeting once. No need for the ridiculous back-and-forth that often happens when multiple people try to set something up. ScheduleOnce has group meetings, video conferences, and one-on-one calls. You can also sync it across your website, your email, and even your payment processor. No matter where you are accessing your calendar from, you always have an updated view.

It’s also one of the few calendar booking software that offer branding preferences. You can put a spotlight on your brand and make it more memorable for the leads and prospects you are meeting with. ScheduleOnce has paid plans that start at $10 per month. But it also has a free plan that lets up to 25 users collaborate for free.


Bookafy offers time zone recognition, synchronized calendars, and rules that let you set up meetings based on your preferences. But what makes it unique is the ability to assign meeting requests to the right team members. It has a streamlined approach to organizing your calendar, allowing everyone to meet up with the appropriate team member or department that they need to get in touch with. For example, you can use Bookafy to schedule a meeting between a prospect and a marketer who will do the product demo.

It also has customization options for your templates and forms, allowing you to choose your company colors and stick with your brand. Bookafy has a Pro plan that costs $7 per month, as well as a Pro+ plan that costs $11 per month.

Let’s face it, booking an appointment and lining up everyone’s available schedules is extremely difficult. These tools make that process easier. Some CRMs like HubSpot already give you access to these scheduling features, so feel free to try that out. But if you want something that specifically offers calendar scheduling and appointment booking functions, you may be better off with one of the tools on this list.

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